Your industrial procurement office, powered by AI.
Find suppliers, compare quotes and manage your purchasing with artificial intelligence and expert judgement.
REQ-0142: 6205-2RS bearings, 400 units
Delivery by the 30th
| Supplier | Unit price | Total | Lead time |
|---|---|---|---|
| Supplier A | €10.80 | €4,320 | 14 days |
| Supplier BRecommended | €9.90 | €3,960 | 10 days |
| Supplier C | €10.20 | €4,080 | 21 days |
| Supplier D | €11.40 | €4,560 | 7 days |
| Supplier E | €10.05 | €4,020 | 18 days |
Request activity
- Agent18 suppliers found; 7 are ISO 9001 certified and deliver to your area.
- AgentRequest for quotation sent to all 7 with your technical sheet.
- Agent5 quotes received and normalised by price, lead time and shipping.
- TeamA buyer validates supplier B's equivalent brand.
- AgentCounter-offer accepted: €9.30/unit, 6% lower.
Awaiting your approval
Supplier B, €3,720 after negotiation, delivery in 10 days. Above your automatic purchasing limit.
We buy what keeps your plant running
- Spare parts and MRO
- Raw materials
- Mechanical components
- Electrical supplies
- Packaging
- PPE and consumables
- Industrial services
- Tools
- Pneumatics and hydraulics
Today, every purchase starts a new thread.
The need arrives by email, by phone or as a photo from the shop floor. Then someone has to ask several suppliers, chase quotes and tell accounting. Nobody sees the whole picture.
- Spreadsheet
- Phone call
- Photo of the part
- Note from the shop floor
- Maintenance order
- Manufacturers
- Distributors
- External workshops
- Transport
- Warehouse
- Accounting
Without order: every purchase, a different thread.
With PRUVORI: one channel, and everything is on record.
Where the need comes from
- Spreadsheet
- Phone call
- Photo of the part
- Note from the shop floor
- Maintenance order
Who you need to reach
- Manufacturers
- Distributors
- External workshops
- Transport
- Warehouse
- Accounting
One platform, five layers.
Agents do the repetitive work, the team handles the delicate calls and you set the rules. All of it built on your suppliers and your data.
Purchasing agents
They find suppliers, request quotes, compare them and follow every order through to delivery.
Control and approvals
Spending limits, approved suppliers and sign-offs that follow your rules.
Expert team
Experienced buyers who negotiate and review what an agent shouldn't decide alone.
Suppliers and catalogue
Your supplier network and a tidy catalogue of part numbers, prices and lead times.
Your data
Orders, history and spend in a single record. Email and Excel from day one; ERP where it fits.
Five agents for a single request.
Each agent handles one part of the purchasing work, hands over to the next and keeps a record of what it did and why.
Supplier sourcing
Searches catalogues, industry directories and your own history. Rules out anyone without the certifications, capacity or delivery area you need.
Quotations
Drafts requests for quotation with your specifications and drawings, sends them and chases the late ones.
Comparison
Puts every quote in the same table: price, shipping, lead time and payment terms. No hidden small print.
Negotiation
Builds arguments from reference prices and your volume, and proposes counter-offers. The final word is yours or our team's.
Follow-up
Watches confirmations, delivery dates and delivery notes. If an order slips, it warns you before your line stops.
MRO solutions: less idle stock, more savings on every purchase.
Spare parts, consumables, tools and PPE: thousands of low-value items. That's where duplicates, unused stock and un-negotiated purchases hide.
We start with an MRO assessment
We analyse your spend, your stores and your material master, and deliver a savings map ranked by impact and ease.
Clean up the data
Without clean data, no saving lasts.
Material master cleansing
We standardise descriptions, complete attributes and classify every item. AI detects duplicates: the same part registered under three different codes.
AI e-catalogue
Your own catalogue with agreed suppliers and prices. Search it the way you speak, or with a photo of the part, and the order goes out with its approval.
Right-size the stock
No stores full of unused parts, and no lines stopped for the missing one.
Inventory optimisation
Minimums, maximums and reorder points calculated from real consumption and the criticality of each asset. Less tied-up capital without risking downtime.
Obsolete and slow-moving stock
We find spare parts for retired machines and material that doesn't move. Return, sale or controlled write-off, and a block so it isn't bought again.
Supplier-managed stock
Consignment, vendor-managed inventory (VMI) or automated vending for high-turnover consumables and PPE. You pay for what you use.
Buy better
Fewer suppliers, better terms and less paperwork.
Supplier consolidation
We pool volume into fewer suppliers and close framework agreements with price, lead time and service level in writing.
Tail spend control
Small off-contract purchases are routed to the catalogue. Every euro goes through a negotiated price.
Procure-to-pay automation
Automatic replenishment orders and matching of order, delivery note and invoice. Your team stops chasing paperwork.
Capital released
Money sitting on shelves goes back to cash.
Prioritised savings
We start with what pays for itself first.
Less downtime
The critical spare is there when you need it.
Visible spend
You know what you buy, from whom and at what price.
The agents watch stock and spend every day, not just on assessment day.
Request an MRO assessmentFrom request to warehouse, without losing control.
Seven steps. At each one you know who is working: an agent, someone from our team or you.
- AgentsDone by the agents
- TeamOur team steps in
- YouYou decide
- Step 1You
Request
Tell us what you need: part number, quantity, deadline and budget. An email, a photo of the part or your usual spreadsheet will do.
- Step 2Agents
Sourcing
Suppliers are identified and filtered by certification, capacity, area and your approved list.
- Step 3Agents
Quotation
Requests for quotation go out and missing replies are chased. Everything is logged.
- Step 4AgentsTeam
Comparison
Quotes go into a single table. A buyer checks the technical side when in doubt.
- Step 5AgentsTeam
Negotiation
Data-driven counter-offers. For large or sensitive purchases, a person from our team negotiates.
- Step 6You
Approval
Nothing is bought without your sign-off if it exceeds the limits you set.
- Step 7AgentsTeam
Order and follow-up
The order is placed and tracked to your warehouse: confirmations, delays, delivery notes and incidents.
Your rules decide how far the agents go.
Anything within your limits moves on by itself. Anything beyond them waits for the person you choose.
- Purchase without approval
- Up to €2,500
- Suppliers
- Approved ones; new ones with your OK
- Negotiation
- The agent proposes, it doesn't sign
- Approvers
- Purchasing up to €25,000, management above
Example policy. Each company sets its own.
- Approvals by amount, category or supplier.
- A log of every action: what was done, by whom and why.
- You can pause an agent or a request at any time.
- Your prices and suppliers are yours and can be exported whenever you like.
Restock 200 HF-35 hydraulic filters for line 2.
- Last six months' consumption reviewed
- Prices requested from three approved suppliers
- Lead times and shipping compared
Best option: €1,840, delivery in 5 days. It's within your limit, so the order goes out today.
Line 3 also needs 40 replacement motors: €11,600. That's above your limit and needs approval from Purchasing.
Behind the agents, there are buyers.
AI is fast with data. But approving a new supplier, reading between the lines of a quote or knowing when to push takes experience. That's what our purchasing team is for.
Technical review
A doubtful datasheet, an equivalent brand, a tolerance that doesn't add up. Someone who has bought those parts before takes a look.
Complex negotiations
Framework contracts, single-source suppliers, price increases. A person negotiates, with the data the agents prepare.
A dedicated contact
You know who to call. They know your company, your suppliers and what can't be delayed.
This is how conversations usually start.
“We need 400 bearings before the end of the month and our usual supplier can't deliver.”
Urgent purchase
“We depend on a single packaging supplier. We want a second approved source.”
Supplier diversification
“Review what we spent on consumables last year. We think we're overpaying.”
Spend review
Tell us what you need to buy.
One urgent part, a whole category or your entire purchasing department. We start with what costs you most today.
- 1We read your request and write back to clarify anything missing.
- 2We propose how we'd organise it: what the agents would do and what our team would do.
- 3If it fits, we start with a first real request.
Prefer to write directly? contacto [at] pruvori.com