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Resources

Resources to buy better.

What we've learned buying for industry, explained without jargon. Use it even if you don't work with us.

  • How to prepare a request for quotation that can be compared

    If every supplier understands something different, the offers can't be compared.

    • Exact reference, quantity and unit of measure.
    • Drawings, tolerances and applicable standards attached.
    • Delivery date and place, with Incoterm if applicable.
    • The payment terms and offer validity you expect.
    • Response deadline and who to send questions to.

  • Five signs your MRO warehouse holds excess stock

    Capital tied up in spare parts is usually where nobody looks.

    • Items with no movement for more than a year.
    • The same part registered under several codes.
    • Spare parts for machines no longer on site.
    • Urgent orders for parts that were in stock under another name.
    • Minimums nobody has reviewed since they were set.

  • Checklist for qualifying a supplier

    The minimum before placing the first order.

    • Tax details and up-to-date good-standing certificates.
    • Valid quality and environmental certifications.
    • Capacity and lead times for your volume.
    • References from clients in your industry.
    • Commercial and warranty terms in writing.

  • How to compare offers by total cost, not just price

    The lowest unit price isn't always the cheapest purchase.

    • Add freight, packaging and duties.
    • Weigh the lead time: what does waiting cost?
    • Take the minimum order and the stock it creates into account.
    • Consider quality and the incident history.
MRO
Maintenance, repair and operations: spare parts, consumables, tools and PPE that keep the plant running.
RFQ (request for quotation)
A formal request for price and terms sent to several suppliers for the same good or service.
Material master
Database of every item a company buys: description, unit, supplier and attributes.
Tail spend
Many small off-contract purchases that together add up to significant, poorly controlled spend.
VMI
Vendor-managed inventory: the supplier monitors the stock at your premises and replenishes it.
Consignment stock
The supplier keeps material in your warehouse and you only pay for it when you use it.
Framework agreement
An agreement with a supplier that sets prices, lead times and terms for repeat purchases over a period.
Supplier qualification
The process of checking that a supplier meets your requirements before working with them.
Lead time
The time between placing an order and the material arriving at its destination.
Procure-to-pay
The full cycle from the purchasing need to payment of the invoice.
Total cost of ownership (TCO)
Price plus all associated costs: transport, storage, quality, lead times and maintenance.
Obsolete stock
Material that will no longer be used, usually because of equipment or product changes.
What exactly is PRUVORI?

An industrial purchasing office that combines AI agents with a team of buyers. The agents do the repetitive work; people handle what needs judgement.

Does it replace my purchasing department?

Not necessarily. We can take on specific categories, support your team during peaks or run purchasing if you don't have a department.

Who decides what gets bought?

You do. You set the limits: whatever falls inside them moves forward on its own, and whatever doesn't waits for approval from the person you choose.

Do I need an ERP or specific software?

No. We start with email and spreadsheets. If you have an ERP, we look at connecting it during the assessment.

Do you work with my current suppliers?

Yes. We start from your suppliers and your history, and only look for alternatives where they add value.

What happens to my data?

It's yours. We don't use it for other clients, only the people who need it can access it, and you can export it whenever you want.

How do we get started?

With a conversation about what you buy and, if it's a good fit, an assessment or a first real request.

Contact us